You may want to track who came to your event, and the best way to do that is by taking attendance! Check off the names of the attendees and invite unregistered people to register, so you can check their names off your list too!
Choose how to take attendance, depending on your needs.
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If you don't need to print labels, you can have a record of who attended the specific event by taking attendance in Registrations.
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If you've added a filter and don't need to print labels, only take attendance for the filtered attendees with the built-in attendance.
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Use a Check-Ins event with the Check-Ins Integration.
When you choose to take attendance within the signup, a roster of currently registered attendees is created.
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Click Edit to change the name of the attendance roster.
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Search for an attendee's name to add their attendance.
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Check the boxes to show who was in attendance.
If more people register after you create the roster, you can add them to the session later.
Click Done to report attendance.
The attendance will be saved on the Registrations tab, where you can view who attended, edit the attendance roster, or delete it entirely.
If you're using a station for attendance, you need to set up sessions in the Settings, and then you can open a station, and your event will be ready.
From the Check-Ins tab on the signup's Configuration page, select Enable the stations integration.
Sessions are added based on the dates and times of your event, but you can add as many sessions and corresponding labels as you need.
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Add any dates and times for people to check in.
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Choose a label based on the selection or assignment.
Tip
You can create a custom label in Check-Ins!
Select Save to enable the integration.
To make changes to the sessions or labels, click Edit.
If you would like to stop using the integration, select Disable.
Open a Check-Ins station to find your signup and check people in using a self, roster, or manned station.
Caution
If your signup isn't showing on the station, go to the station settings and uncheck the "lock" setting to show all events, or choose the event from the list.
If an attendee hasn't registered or has an incomplete registration, click Register on the check-in screen to open a QR code that will direct them to complete their registration in Church Center.
To use Check-Ins for attendance, you need to create the event, and then you'll be able to open a station or customize the event options.
Important
If you don't see this option, you may not have the appropriate permission levels. You must be an Editor in Check-Ins.
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The option with just the name of the event will create a Check-Ins event without locations. All attendees can check in to a single overall event without being sorted into locations, even if they're assigned to an area in Registrations. When checking in, stations will ignore all assignments.
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The option with the name and assignment type name ([Event Name]: [Assignment Type Name]) auto-creates Check-Ins locations out of the Registrations event's assignment areas, just like the Assignments tab. Self stations will only allow attendees to check in to their assigned area.
Once you click the event name, you can change the settings or launch a station to check people in.
If you go to the event, you can update the settings, add labels, or adjust filters for checking in.
Caution
Events created from Registrations have many differences from regular Check-Ins events.
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Labels must be manually added to the event or specific locations.
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The event does not automatically show on Church Center. If you want it to show, change the visibility options in the event settings when you're ready for people to start checking in.
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Times, frequency, custom headcounts, or Services integration do not apply to Registration events.
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When you archive the signup in Registrations, the Check-Ins event will also be archived.
Click the gear to go to the event settings.
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When you're ready for people to check in to the event using the Church Center app, check the box to Show in Church Center.
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Create an announcement people can see when checking in at a Self Station.
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Require background checks for all Volunteers checking into the event, regardless of their location.
Any filters used for assignments in Registrations are synced over to Check-Ins. These filters cannot be edited inside of Check-Ins. If you need to change them, you can edit the assignment area in Registrations.
However, you do have access to some Check-Ins filters that don't exist in Registrations, such as the adult/child filter and the ratio filter.
You can create custom labels and add them to your event.
Here are some tips for using labels for your Registrations event.
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Include any add-ons selected during registration.
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Show the person's selection.
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Add the event logo.
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Include the name and phone number of the checked-in by person or the emergency contact, depending on who is selected during the check-in process.
If you go live with the event, you will be taken to the Check-Ins app to check in people at a Roster Station. If you don't have the app installed on your computer, you can do that here!
Caution
If your station is locked to an event, you'll need to manually change the station from the Station Settings. You can access the Station Settings quickly using Station Keys.
Stations behave differently when used for Registration events:
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Roster stations show a list of those registered. You can lock a station to a specific location (assignment) to only see attendees assigned to that location (assignment).
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You cannot add visitors.
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People who registered together will be displayed when searching for a registered attendee.
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You cannot search for a group of attendees by the registration contact unless that person is also a registered attendee.
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You cannot use the new station design. When the station is used for a regular Check-Ins event, the station will automatically switch to the new design.
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The station settings will continue to show the new design options even though the old view is being used.
As attendees check in, the station will reflect what's happening on the Registrations side, from alerts, statuses, and emergency contacts.
There are three different types of people who might check in, and we handle each scenario a little bit differently:
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Registered and Assigned people can check in at any station and will automatically be suggested to the location that they were assigned to in Registrations.
Important
If a registered person tries to check in at a Self station and has an incomplete registration (due to missing required questions or forms or a balance due), they will not be able to check in and will be instructed to see a leader for help.
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Registered and Not Assigned people can check into any station. If they check in at a self station, they will be suggested a location that matches the assignment filters and is not full. On a manned or roster station, the station will be notified that the attendee is not assigned and will be taking up one of those capacity spots.
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Unregistered people can be checked in at a manned or roster station and will be suggested a location that matches the assignment filters. The station will be notified that the attendee is not assigned and will be taking up one of those capacity spots.
Unregistered people will automatically be set as Guests in Check-Ins, so you can print a guest list report later and follow up with them to register. If you're using labels, you can also choose to print different labels for guests to help pinpoint those who aren't registered.
Caution
Checking in does not automatically register someone for the event. In order to not be seen as a Guest, the person will need to register before checking in. An unregistered person will be checked in as a Guest each time they check in until they are registered.
The Emergency Contact is a field Check-Ins can use for checking people in. The emergency contact will show up as a Checked In By option when a child is being checked in.
Although the dropdown doesn't show the name of the Emergency Contact, the Registrations Guest List and Check-Ins label will show the name of the Emergency Contact.
Caution
If you're checking in a group and Emergency Contact is selected as the Checked In By person, each individual's Emergency Contact will be listed on their label. If an attendee didn't list an Emergency Contact when they registered, their label will not have a Checked In By person listed on it. To add a Checked In By person, check in that child separately.
When you choose Emergency Contact as the Checked-In By person, that person will be listed under the child's check-in record on the Event's Check-Ins tab.
Tip
The Emergency Contact will not be shown as an option to check out the child, so if the Emergency Contact is the one checking out the child, choose no one, and the Emergency Contact will be listed as the Checked Out By Person.
If you need to make changes to the Emergency Contact, you can only do that on the registration itself; the Emergency Contact cannot be updated in Check-Ins.
In most cases, a Registrations Event will only last one day. However, if you want to check people in over multiple days, such as with Vacation Bible School, you'll need to go to the Event in Check-Ins and Start a new session each day.
Registrations events are added to the bottom of the Check-Ins events list and noted by the Registrations icon:
