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Conferences

Conferences can be a lot of work to pull off, but a signup in Registrations can help make the logistics of collecting registrations a breeze and let you focus on other tasks! Use the suggestions below as a guide for setting up your next conference for success.

Adjust Signup Settings

After creating your signup, adjust the signup settings from the About and Settings tabs on the Configuration page. Pay close attention to the Settings tab, where you can adjust things like:

  • Church Center availability

  • Registrant options that determine what information is collected from the Registration Contact

  • Allowed payment methods

Create Selection Types

Create Selection Types to collect attendee information. Consider who will be attending and create a selection for each group. 

For example, you may have different conference attendee levels and need to collect leader registrations. In this case, create a selection for each one.

conference_selections_with_numbers.png
  1. Name your selections clearly to help direct people who are registering.

  2. Add an overall cost for the conference (not including additional options) and set a minimum balance due.

  3. Use restrictions, such as age, to help people choose the correct selection while registering.

  4. If your conference has a capacity, set the maximum per selection or overall capacity.

Create Add-Ons

Add-Ons are a great way to provide conference attendees with extra options, including those with extra costs associated. Collect choices for things like breakout sessions, lunch options, and more!

conference_add_ons.png

Add Questions

Collect additional information from those registering by creating questions.

  • Use registration questions to collect information from the entire registration group.

  • Use attendee questions or the Attendee Information Form to collect information from individual attendees.

    Tip

    Attendee questions are best for simple questions you'd like a response to immediately. Use the Attendee Information Form for questions that might take attendees longer to answer or when the answers can wait until after the initial registration is submitted.

Registration Questions

From the Registration Questions tab, create questions that apply to the registration group as a whole. These questions will be answered once, no matter how many people are registering at one time.

conference_registration_questions.png

Attendee Questions

From the Attendee Questions tab, create questions that apply to the individual attendees. Use the question settings to adjust who the questions apply to based on their selections. During the main registration workflow, these questions will be answered for each attendee.

attendee_questions.png

Attendee Information Form Questions

From the Forms tab, create attendee-specific questions on the Attendee Information Form. Use the question settings to adjust who the questions apply to based on their selections. Use the Attendee Information Form for questions that may take more time for attendees to answer, as these questions are asked after the initial registration process, and the 15-minute timer does not apply.

conference_aif_questions.png

Discounts and Scholarships

Create Discounts and Scholarships to help manage the conference cost.

Discounts

Use Discounts to provide early bird discounts, group discounts, or code discounts.

conference_discounts.png

Tip

Need to offer a discounted price to your volunteers? Create a Group Discount that is only available to the volunteer/leader selection type that applies a discount for everyone after the 0th attendee.

Scholarships

Create a Scholarship to track money collected for conference sponsorships. When money is received, add it to the scholarship total. If a conference attendee needs financial assistance, apply a payment to their balance using the Scholarship payment method. This amount is deducted from the remaining scholarship balance on the Scholarship tab.

conference_scholarships.png

Tip

Collecting donations for conference sponsorships? Check out the Donate to a Scholarship article!

Assignments

Sort conference attendees into groups by creating Assignments. Use assignments to assign people to their breakout sessions, extra conference activities, or anything else helpful!

conference_assignments.png

Automations

Take your signup even further by creating Automations that complete actions whenever someone registers for the conference!

For example, create an automation that emails each new attendee from an email template in the People product.

conference_automation.png

Tip

For a more advanced option, in the People product, use a List to capture everyone who registered with the Leader selection and use an Automation to add them to a conference leader Group where they can communicate with one another before the conference!

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